Casibus Perplexis

Privacy policy

Last updated · 19 August 2026

This policy explains how personal data received through casibusperplexis.com, its case form and published contact addresses are processed.

1. Controller

Casibus Perplexis is a trading name of the controller and is not currently a separate controller.

2. Data collected

The form may collect name, email, matter type, deadline information and the narrative voluntarily provided. Data sent later by email or through documents, as well as minimum hosting and security logs such as IP address, date, request, browser and error events, may also be processed.

3. Purposes and legal bases

• Receiving, preliminarily reviewing and answering an enquiry: steps requested prior to entering a contract and, where appropriate, legitimate interests in responding to professional communications.
• Conflict checks, proposals and engagement management: pre-contractual steps, contract performance and legal/professional obligations.
• Security and technical traceability: legitimate interests in protecting the service.
• Legal obligations and claims: compliance with legal duties and the establishment, exercise or defence of legal claims.

Where special-category data are necessary for a legal claim, processing is limited to what is necessary and may rely on the establishment, exercise or defence of legal claims. The website form does not currently make automated case-admission decisions or create profiles with legal effects.

4. Current form flow

The form sends the information by email to the configured professional inbox and creates a technical reference. This version does not automatically create a CRM record or decide whether a matter is accepted. A minimal operational delivery log is kept outside the public web root where the hosting environment permits; if the local mail server rejects an attempt, a protected temporary fallback copy may be kept to prevent data loss.

5. Recipients, international transfers and retention

Hosting, email, security and technical providers may process data where necessary. Authorities, courts or professional bodies may receive data where legally justified. Where a provider entails a transfer outside the EEA, an adequacy decision, standard contractual clauses or another valid safeguard will be used as appropriate. Enquiries are kept only as long as necessary to respond, check conflicts and follow up; professional files are kept for applicable legal and professional periods. As a general rule, documentation may be retained for up to five years after closure unless a different period applies.

6. Rights

You may request access, rectification, erasure, objection, restriction or portability and withdraw consent where a specific processing operation is based on consent. Contact info@casibusperplexis.com. You may also lodge a complaint with the Spanish Data Protection Agency (AEPD).

7. Security and updates

Reasonable technical and organisational safeguards are applied. Information received in a legal engagement is also subject to professional confidentiality. This policy will be updated before material changes to forms, providers, automation or analytics.